Receptionist at Embassy of Switzerland Programme 2023

As the official representation of Switzerland, the Embassy covers all matters concerning diplomatic relations between Switzerland and Kenya, as well as Switzerland and Burundi, Rwanda, Somalia and Uganda. It represents Swiss interests in the areas of political, economic and financial affairs, science, education and culture. It delivers consular services to citizens of Switzerland and other countries. It implements the cooperation strategy for the Horn of Africa.

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Table of Contents

Embassy of Switzerland Programme Advert

  • Location: Kenya
  • Company: Embassy of Switzerland
  • Closing Date : 19 February. 2023

Main Tasks:

  • Phone calls management
  • Answering phone, advising clients on their needs;
  • Transfer of calls to relevant staff. Front Office Management
  • Opening door, welcoming guests, interaction with guards respecting Embassy security guidelines;
  • Meeting room reservations Safaricom Management
  • Paperwork and activation/deactivation of Sim cards for new joiners and leavers;
  • Validation of invoices;
  • Follow up of bills and advisory on overpayment-TS to repay the office. Others
  • Administrative support to the Special Envoy when required
  • Routine correspondences to service providers and institutions including diplomatic notes, follow up on UN Commissionary and passes;
  • Update of contacts in contact software (Absidion) for Operations Management and Consular;
  • Update contact/phone lists;


Professional qualifications and experience

  • Diploma in either Customer care management / travels management / Communications & Public Relations or Business Administration from a reputable institution;
  • Front office experience, knowledge of travel arrangements and administrative support management is an asset;
  • Minimum 3 years’ experience in Administration / Front office / travels management;
  • Perfectly fluent in English language, written and spoken;
  • Proficiency in full Microsoft office suite;

Required skills

  • Highly motivated, committed and able to work in a team;
  • Excellent organisational skills;
  • Ability to communicate effectively and in a diplomatic manner at all levels;
  • Ability to work independently and under pressure and with minimal supervision;
  • High degree of adaptability/flexibility and capacity to learn;
  • Precise, dynamic and high level of integrity and loyalty;
  • Strong service and customer orientation (both internal and external).
  • Must be proactive, firm and respectful.

How to Apply the Embassy of Switzerland Kenya

Submit your CV, detailing the strategic relevance of a receptionist in the Embassy and and Application to

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